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Spécialiste en support des opérations - Operations Support Specialist
- La Prairie, Québec, Canada
- La Prairie, Québec, Canada
About
Job Description Summary Support Administratif Multi-Départements
- Service Amerique du Nord
- Gestion de Projets
- Gestion des personnels Chantier
- Santé-Sécurité
Mission principale
Assurer un support organisationnel et documentaire efficace pour les départements de Gestion des personnels chantiers, Gestion des projets et EHS, afin de faciliter la coordination des activités, le suivi des projets et la conformité administrative.
Cross-Departmental Administrative Support
North America Division
Project Management
Site Personnel Management
Health & Safety
Main Mission
Provide effective organizational and documentary support to the Site Personnel Management, Project Management and EHS departments in order to facilitate activity coordination, project monitoring and administrative compliance. Job Description
Responsabilités principales
Support administratif général- Gérer les agendas, organiser les réunions et rédiger les comptes rendus.
- Organiser les visites professionnelles corporatives.
- Gérer les communications internes et externes pour l’équipe service.
- Assurer l’accueil administratif des nouveaux collaborateurs.
- Maintenir à jour les bases de données et les fichiers administratifs.
- Traitement des heures travaillées pour la paie
- Mise à jour des niveaux de compétences dans Salesforce
- Soutien global au chantier (flotte des véhicules, outils)
- Classification des rapports chantier et suivi des approbations
- Création des clients dans SAP
- Archivage des certificats d’exemption de taxes
- Extraction at archivage hebdomadaire des rapports SAP
- Taches connexes liés aux outils informatique de gestion
- Assurer le suivi administratif des documents EHS.
- Suivi des documents requis pour les dossiers de qualifications clients sur des différents platformes (demandes d’assurance, insertion des politiques et procédures EHS, profile CNESST…)
- en gestion administrative, management ou équivalent
- 2 à 5 ans d’expérience en support administratif
- Expérience dans un environnement technique, industriel ou projets fortement appréciée
- Maîtrise des outils bureautiques (MS Office: Excel, Word, PowerPoint, Outlook)
- Bonne capacité de gestion documentaire
- Connaissance des environnements projets et techniques (atout)
- Notions EHS (Environnement Sante Sécurité) appréciées.
- Sens de l’organisation et gestion des priorités
- Rigueur, discrétion et fiabilité
- Capacité à travailler avec plusieurs départements
- Bon relationnel et esprit d’équipe
- Autonomie et proactivité
- Français: courant
- Anglais : professionnel
- Poste basé à: La Prairie.
- Temps de travail: Temps plein | Hybrid 3j/semaine
Key Responsibilities
General Administrative Support
- Manage calendars, organize meetings and write minutes.
- Organize corporate and professional visits.
- Manage internal and external communications for the service team.
- Handle the administrative onboarding of new employees.
- Keep databases and administrative files up to date.
Site Personnel Support:
- Process hours worked for payroll
- Update skill levels in Salesforce
- Provide overall site support (vehicle fleet, tools)
Project Management Support
- Classify site reports and track approvals
- Create customer profiles in SAP
- Archive tax exemption certificates
- Extract and archive SAP reports weekly
- Perform related tasks involving IT management tools
EHS (Environment, Health and Safety) Support
- Manage the administrative tracking of EHS documents.
- Track the required documents for customer qualification files on different platforms (insurance requests, uploading of EHS policies and procedures, CNESST profile, etc.)
Qualifications
Education
- Background in administrative management, business administration or equivalent
Experience
- 2-5 years of experience in administrative support
- Experience in the technical, industrial or project environment is highly preferred
Skills
Technical skills
- Proficiency in office software (MS Office: Excel, Word, PowerPoint, Outlook)
- Strong document management skills
- Familiarity with project and technical environments is a plus
- Working knowledge of EHS (Environment Health Safety) concepts is appreciated.
Soft Skills
- Strong organizational and priority management skills
- Rigor, discretion and reliability
- Ability to work with multiple departments
- Good interpersonal skills and a team player
- Self-driven and proactive
Languages
- French: fluent
- English: professional proficiency
Position Details
- Position based in: La Prairie.
- Working hours: Full-time | Hybrid 3 days/week
Relocation Assistance Provided: No
Languages
- French
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