Administrative Support- Level III

Buffalo Rock is an award-winning Pepsi and Keurig Dr Pepper bottler founded in Birmingham, AL more than 123 years ago. Buffalo Rock manages the best beverage portfolio in the country, which includes several beloved global and regional brands. The primary duty of the Administrative Support - Level III is managing the administrative functions of his or her assigned Franchise. Supervises and directs Administrative Support Level I and Administrative Support Level II. Responsibilities include interviewing, hiring, training, and scheduling employees; making recommendations regarding other changes of status; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

Essential functions include:

• Regular and timely attendance
• Supervising and directing subordinate employees
• Interviewing, hiring, training and scheduling employees
• Making recommendations regarding other changes of status
• Planning, assigning, and directing work
• Appraising performance and evaluating employees
• Rewarding and disciplining employees
• Addressing complaints and resolving problems
• Capable of performing Administrative Support Level I and Level II duties
• Accounts Receivable research on past due accounts, and potential write-offs, to determine appropriate action
• Ensure daily deposit is balanced and entered on corporate deposit sheet
• Maintain all cash and load overs/shorts for Retail Delivery Drivers through morning reports for cash/load variances and mis-picks; email results found and determine payroll deductions
• Ensure processing of check requests
• Oversee cash room duties, i.e. disarming money room, unlock door, unlock safe, safe audits, etc.
• Oversee corporate invoice reconciliation
• Oversee/ensure daily (including weekend days) end of day reconciliation
• Oversee direct to trade bulk invoicing
• Ensure that all Sam's Club direct-to-trade orders are entered and settled on a weekly basis
• Ensure input of inventory tracking sheet
• Liaison between Administrative Support and Regional and Franchise personnel
• Maintain petty cash checkbook
• Maintain purchase orders (Costco, Lowes, Target, etc.)
• Manage Franchise IT support (computers, network, printers, etc.)
• Set up and maintain Driver accounts in VIP/Legacy
• Set up Customer Accurals for CDA in VIP/Legacy
• Set up and maintain salesman accounts and applicable commissions
• Perform other duties as assigned

Other duties and responsibilities include:

• Exhibit a high level of ethical and moral conduct while at work or in attendance of any off-site function during work hours or after work hours while representing the Buffalo Rock Company
• Responsible for continuous self-improvement through the knowledge and use of all Buffalo Rock provided training, either web-based, in-house, or any other provided method. Must successfully complete assigned training curriculum, including but not limited to online and/or facilitated training.
• Ensure that every reasonable precaution is taken to protect the Company from possible damages, theft, or other liabilities.
• Ensure that every reasonable precaution is taken to protect the safety of employee-partners, self, customers, Buffalo Rock property, and customer property.
• Honor and follow through on all business commitments.
• Embody Buffalo Rock's Purpose of "Building brands through legendary service and remarkable people."
• Live Buffalo Rock's Core Values:
• Committed to serving our communities.
• Customer success drives our success.
• Integrity matters.
• Obsessed with continuous improvement.
• We care for each other.
• Win the day.

Competencies include:

• Active Learning
• Active Listening
• Complex Problem Solving
• Coordination
• Critical Thinking
• Mathematics
• Reading Comprehension
• Service Orientation
• Speaking
• Time Management
• Writing

Supervisory responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems; making recommendations regarding changes in status.

Work environment is primarily inside work with most if not all working hours in a close office environment.

Physical demands include:

• Stand - Frequently
• Walk - Frequently
• Sit - Constantly
• Manually Manipulate - Occasionally
• Grasp - Occasionally
• Reach Outward - Occasionally
• Reach Above Shoulder - Occasionally
• Speak - Constantly
• Climb - Not Applicable
• Crawl - Not Applicable
• Squat or Kneel - Occasionally
• Bend - Occasionally
• Lift/Carry - 10 lbs. or less - Frequently
• Push/Pull - 12 lbs. or less - Occasionally

Required education and experience:

• Education: High School Diploma (or GED or High School Equivalence Certificate); Required
• Computer Skills: Must be proficient in Microsoft suite of products including Word, Excel, Outlook, and PowerPoint. SharePoint experience; Required
• Experience: One (1) year administration experience; Required
• Tools: Desktop/laptop computers, Multi-line switchboards/Scanners, Telephone, Calculators, Printers, Scanners, iPhone/iPad, Facsimile

Affirmative Action/EEO statement: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, genetic makeup, status as a protected veteran, or any other factor prohibited by applicable law.