Construction Project Coordinator
The Burt Group
- Austin, Texas, United States
- Austin, Texas, United States
Über
Essential Duties & Responsibilities
Have a general understanding of the Project Prime Contract especially all business terms such as start and finish dates, billing requirements and deadlines, change order processes and liquidated damages Know the Master Subcontract Agreement terms and conditions Have a thorough understanding of the project scope. Know the drawings and specifications. Be cognizant of unique and challenging design elements and review with the Project Manager and Superintendent Request CAD files from architect if not provided by Preconstruction and distribute to MEP subcontractors Aid in procuring all necessary permits and temporary utilities for project coordination with Project Manager and Superintendent as well as submit TCO refund letters Assist Project Manager in request for submittal information, subcontractor information, RFI creation and other document control related project needs Ensure all technical submittals are submitted timely to support the construction schedule and request and track all lead times for materials as well as update submittal log as necessary Ensure all RFIs (Requests for Information) are submitted and responded to timely to support the construction schedule Attend all project meetings; to include all kick-off meetings, OAC meetings, subcontractor and trade partner meetings, and internal PC and Project Team meetings. Update meeting minutes, prepare all materials for meetings, and confer with Project Manager on items to be discussed Distribute daily or weekly updates to owner as requested Facilitate communication between design team, owner, construction managers, property managers, internal team members and subcontractors Maintain, organize and distribute project plan revisions and/or addendums to suppliers, subcontractors, internal team members (including Project Managers and Superintendents), Procore, and the T:drive Support team members with necessary reprographics via scanning, printing, or ordering plan sets of blueprints Create, update, and maintain Sublist and issue to Superintendent Create, update, and maintain project level Project Directory in Procore Update and maintain information on Procore's Admin and Home screen, as well as the Job screen in Sage 100 Work with project team to schedule subcontractors as well as subcontractor deliveries Work with Superintendent to ensure overall quality control of completed work including daily logs and progress photo submission Work with the Project Manager and Superintendent to develop accurate and inclusive subcontractor/supplier scope sheets. Review subcontracts for accuracy including verification of scope sheets and dollar value as compared to the project budget; ensure all subcontracts are returned timely with a signature evidencing acceptance of scope and dollar value Issue purchase orders for the procurement of materials Issue necessary tax certificates Request and process all supplier and subcontractor contracts and payable invoices in addition to all approved job-related AP invoices (non-overhead) on a weekly basis Ensure the correct paperwork is submitted including signed purchase order or subcontract and appropriate lien waiver, etc. Review invoices for proper treatment of sales tax depending on project type - new, remodel, exempt and based on current Texas sales tax rules and regulations for construction - before entry Ensure PM approval stamp is present Submit paper copy to job specific Project Manager for approvals on a bi-weekly basis and request return within 3 business days (be respectful of Project Managers time and submit at a minimum a weeks' worth of collected invoices at a time) Scan a copy of complete invoice package to the server and place in appropriate job specific subcontract folder Submit to accounting for payment Help to resolve all subcontractor and trade partner invoices with billing expectations with the Project Manager Assist Project Manager to input all owner change orders into Sage 100. Generate all subcontractor change orders and distribute. Create and maintain change order log and contingency logs for each project Prepare monthly pencil copy owner pay application packages for all active projects and review with project team for mark-up and approvals based on trade partner invoices and costs incurred to date Submit approved pay application packages to Assistant Controller for final review and signature and distribute to owners according to contract terms Assist with tracking costs for cost-plus or g-max contract structured projects as directed by Project Manager Collect and maintain all necessary close-out documentation throughout the project. Attend punch walks for all projects, generate itemized list, and distribute to subcontractors and team members with noted deadline of completion Review and complete month-end reports, quarterly reports, and year-end reports and submit to Operations as requested, as well as review job status report on a weekly basis Report all accidents to Safety Manager, Project Manager and Executive Team immediately Maintain current safety document hard copies on site for all subcontractors as required by The Burt Group safety policy and per the Prime Contract Update billing log and schedule as necessary Other duties may be assigned*
Qualifications
Demonstrated ability to coordinate, organize, schedule and prioritize tasks Ability to handle multiple priorities, duties, projects and responsibilities at once Strong oral and written communication skills and ability to communicate effectively with diverse project personnel Strong general computers skills, demonstrated ability with Microsoft Office, Procore, and Sage 100
Sprachkenntnisse
- English
Hinweis für Nutzer
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