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Benefits Coordinator (55311)
- Maple Grove, Minnesota, United States
- Maple Grove, Minnesota, United States
Über
Benefits Administration (40%):
- Manage monthly insurance billings, allocations, and benefit accounts reconciliations.
- Review/Process 401k changes, flex spending enrollments, and maintain accurate records.
- Handle daily questions related to benefits, 401k, and leaves from employees.
Compliance Support (10%):
- Assist with ACA reviews and 1095-C reporting,
- Assist with update of yearend benefit calculations for payroll purposes.
- Provide support with VETS-4212, EEO-1, CMS, CA pay reporting (EEO-1 & pay combined), Lincoln's 500+, and 125 discrimination testing.
- Payments and/or reporting for workers' compensation – WA/ND/OH
- Maintain OSHA 300 logs and assist with OSHA DART & TRIR calculations.
- Assist in ensuring compliance and training as needed for HIPAA and FMLA.
Employee Support (25%):
- Assist employees with questions on benefits, leaves, and workers' compensation claims.
- Assist/coordinate with case representatives on workers' compensation leaves and work with carriers on leaves of absence.
Reporting & Documentation (10%):
Create, maintain, and support a variety of reports, documentation or queries as required or requested including:
- Receive, record, and report workers' compensation injuries.
- Audits related to retirement, benefits, and general ledger.
- Location reports for workers' comp carriers, and medical support carriers.
- Census reports for benefit purposes.
- Benefits-related reports and dashboards.
Program Support (10%):
- Support the HR Benefits Manager in arranging webinars, health fairs, flu shot clinics, hearing tests, and wellness challenges.
- Update and maintain benefits enrollment programs.
Additional Duties (5%):
- Assist with DISA employee setup, drug screens, background checks, and payments.
- Ensure accurate documentation and support for OSHA facilities and compliance.
- Assist with processing STD claims and payments.
- HR Orientation
- Safety Committee
Supervisory Responsibilities :
No formal supervisory role.
Education and Experience Requirements:
- The position requires an Associate's Degree or equivalent experience.
- Experience with HRIS systems preferred.
- Minimum of 1 years of experience in benefits administration or a related role required.
- Familiarity with benefits programs, compliance regulations, and reporting requirements preferred.
- Strong communication, organizational, and problem-solving skills.
- Ability to work effectively in a team and handle multiple tasks simultaneously.
Required Skills:
- Ability to maintain confidentiality and handle sensitive information with discretion
- Proficiency in MS Office, especially Excel
- Ability to quickly learn new processes and systems
- Excellent time management skills with a proved ability to meet deadlines
- Excellent organizational skills and attention to detail
- Strong written and verbal communication
- Excellent problem solving skills
- Strong Interpersonal communications and counseling skills
- Schedule flexibility to respond to emergency situations
Physical/Mental Demands:
Position requires a high degree of concentration to manage frequent interruptions while meeting strict deadlines.
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Sprachkenntnisse
- English
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