Building Materials Coordinator

At Bibens Ace Hardware, the Building Materials Coordinator plays a key role in supporting our lumber and building materials business through estimating, quoting, purchasing, inventory coordination, and contractor support. This position works closely with the Lumber Sales Manager and store team to ensure our customers, contractors, and builders receive accurate material estimates, timely follow-up, and strong service.

Key Responsibilities

Customer Support & Sales

• Support contractors, builders, and customers with project material needs.
• Assist in reviewing plans, interpret specifications, and prepare accurate material take-offs for residential and light commercial projects.
• Build quotes for lumber, doors, windows, and related building materials.
• Maintain pricing discipline and margin awareness when preparing estimates and quotes.
• Follow up consistently on open quotes and sales opportunities to support growth and conversion.
• Build and maintain strong working relationships with contractors, builders, and pro customers.
• Identify upsell opportunities and recommend alternative products or solutions when appropriate.

Inventory & Purchasing

• Assist in maintaining accurate inventory levels through cycle counts, system updates, and regular review of product movement.
• Monitor purchasing needs, stock levels, and seasonal demand trends.
• Write and submit purchase orders for lumber and related building materials.
• Work directly with vendors on product selection, returns, buybacks, and new product opportunities.
• Support product availability by coordinating delivery schedules with suppliers.
• Maintain awareness of top-selling SKUs, local market demand, and pricing trends.

Operations & Logistics

• Partner with the Lumber Sales Manager to support sales efforts, product flow, and contractor service.
• Coordinate with yard, receiving, and delivery teams to ensure materials are handled accurately and efficiently.
• Support the receipt, unloading, sorting, storage, and distribution of materials as needed.
• Generate reports on inventory status, material usage, and damaged or missing items.
• Help maintain a clean, organized, and professional store, yard, and warehouse environment.
• Safely operate forklifts and other equipment in accordance with company policy.

Work Experience

• 3+ years of experience in lumber, building materials, estimating, inside sales, or a related construction environment required.
• Strong knowledge of building materials, lumber and other materials required.
• Experience reading plans and completing material take-offs required.
• Experience preparing quotes and supporting contractor or builder projects required.
• Experience coordinating with yard, delivery, or receiving teams required.
• Experience with purchasing, vendor coordination, and inventory management required.
• Strong understanding of product categories, seasonal demand, and market pricing trends preferred.
• Ability to build relationships and communicate effectively with contractors, builders, vendors, and team members required.
• Takeoff or estimating software experience is preferred.
• Forklift certification or willingness to obtain one within 90 days required.
• Valid driver's license with the ability to pass a motor vehicle record check required.
• Must be comfortable working in an animal-friendly environment (accommodations available upon request).

Benefits

• 401(k) with Match Program Available Day 1
• PTO Awards starting at 80 hours and increases with seniority
• 4 Paid Holidays
• Medical, Vision, Dental Insurance
• Company Funded HSA/HRA Program
• Company Paid Short Term Disability
• Company Paid Life Insurance
• Wellness Program Earn $300 annually
• Team Member Assistance Program and Fund
• Discounted Pet Health Insurance
• Gym Reimbursement
• Tuition Reimbursement Program
• Training and Growth Opportunities
• Team Member Discounts at all locations
• Company Discount Program for Tickets, Electronics, Vacations, and more!
• Pay starting at $30.00 per hour and increases with experience

The Aubuchon Company is proud to be an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, disability status or any other status protected by the laws or regulations in the locations where we operate. We are committed to supporting diversity and equality across our organization and we work diligently to maintain a workplace free from discrimination. We do not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of The Aubuchon Company and we will not be obligated to pay a placement fee.