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Executive AssistantPureGym • London, England, United Kingdom
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Executive Assistant

PureGym
  • GB
    London, England, United Kingdom
  • GB
    London, England, United Kingdom
Apply Now

About

The PureGym Way
The PureGym Group is a global gym business with a community of more than 700 gyms and over 2 million members. At PureGym, everything we do comes back to one simple idea: helping you feel good. We're proud of our people and have a strong focus on internal progression. Championing diversity, we are committed to providing an excellent employee experience and workplace culture. As such, we are a Disability Confident Committed employer, and offer interviews to candidates who meet the essential criteria for a role, and opt-in to the scheme on their application form. Our gyms are friendly, supportive, and judgement-free spaces where everybody can come in, work out and leave Feeling PureGym Good. We are proud to be certified by Top Employers Institute. See our careers page for full benefits.
We offer
Free nationwide gym membership for you + 1
Hybrid working
A truly flexible working culture
Personal private healthcare, including digital GP
Life insurance x4
Company pension contribution
25 days annual leave, plus 1 personal day
Option to purchase additional holiday (up to 5 days)
Great learning & development resources
Enhanced maternity pay, paternity and adoption leave
The Role
Location:
London (4 days in the office) Type:
Full Time Contract type:
Perm
Application:
Closing date Sunday 7th June.
Early applications encouraged.
We are expanding our Executive Support team and are looking to bring in an additional experienced Executive Assistant as a result of Executive Team growth.
This role is key to provide the Exec Team (Group Management Board) with the necessary day-to-day professional and personal service and support, enabling them to focus on delivering the PureGym strategic agenda.
Key Duties will Include:
Time and Schedule Management:
Excellent diary management across multiple diaries
Experience in annual schedule design – linked to public company standards and board and bond/investor update requirements
Experience planning and executing on-site and off-site meetings and events
Service and Relationships:
Interface between Executive Team ensuring communication and relationships are strong
Interface to external stakeholders/Board (LGP, KKR etc.)
Manage inbound queries and invites professionally and appropriately
Letter and email drafting/management
Meeting support – deck preparation and where necessary minute taking
Travel:
Domestic and International Travel
Flight bookings
Train bookings
Hotel bookings
Taxi bookings
Visa procurement when necessary
Personal support:
Management of work commitments in line with personal and family commitments
Expenses – inputs and authorizations
Personal moments – birthday gifts & cards etc.
Personal support – shopping, fetching, carrying, delivering, personal appointments and family interface
Office Management:
Welcoming visitors, being the face of the brand, organising refreshments, where needed
Manage post and correspondence distribution
Meeting room management to include working closely with the IT Team on all IT equipment needs
Ordering and managing stationary supplies
General office organisation, ensuring all facilities are clean and tidy at all times and stocked with the necessary snacks and drinks for our team members and any external visitors
Responsible for office internal communications
Managing any office maintenance issues that arise and liaising with third parties e.g... the cleaner
Liaising with the reception team on building and maintenance issues, visitor registration, contractors and deliveries
Monthly office H&S checks and reporting to the H&S team
Supporting the PureGym engagement agenda:
General support with organising company-wide events and conferences
Responsible for creating a great community in the London and Leeds office, bringing our culture to life, by organizing an annual calendar of events and working with the Employee Communications Manager and the culture committee to drive employee engagement.
The Person
Skills required:
Confidence and capability using all of the following to a good standard: PowerPoint, Word and Excel
Diary management through Outlook
Skilled in written communication
Skilled host and ‘face of the brand’ to external partners or stakeholders
Excellent organisational skills
Outstanding attention to detail
Personal approach to work:
Eager to learn from Exec Team and be exposed to an environment where decisions are made and executed
Proactive approach to work and making the lives of the exec easier
Service focused with incredibly high standards
Private and confidential in nature – discrete and unassuming
Protective of their stakeholders
Organised, helpful and calm under pressure with the ability to prioritise and communicate appropriately
Adaptable and flexible depending on what is needed day-day
Experience:
EA experience in a fast-moving environment, or an administrative role in a service provision business
Experience working with a CEO, CFO and COO in a public environment
Experience working for multiple Senior Executives
Experience of protecting and navigating the financial calendar, understanding prep and work commitments and ‘no fly zones’ in the CEO, CFO & COO's calendar
Experience managing an office or similar space
Our Values
Make a difference. Excite and inspire others. ‘Own it’ and be the best we can be.
Stand Shoulder to Shoulder. Collaborate and share with each other. Include everyone and embrace uniqueness.
Focus on the detail. Care about the little things. Have determination and resilience to get the job done.
Play to Win. Improve and innovate – never get complacent. Challenge ourselves and each other. Celebrate our success.
PureGym is proud to be an equal opportunities employer. Our company mantra is ‘Everybody Welcome’ and we are dedicated to promoting a diverse and inclusive place to work. From a hiring standpoint, we welcome applicants from all backgrounds and are committed to ensuring that our PureGym colleagues reflect the diversity of the nation as well as our millions of gym members we serve.
Join us on our mission is to bring high quality, affordable fitness to everyone, everywhere.
Please note: Applications will be reviewed on a rolling basis, and the advert may be withdrawn at any time. Early application is encouraged.
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  • London, England, United Kingdom

Languages

  • English
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