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Administrative Assistant IIIKelly Services • United States
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Administrative Assistant III

Kelly Services
  • US
    United States
  • US
    United States
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About

Job DescriptionJob DescriptionJoin Kelly® as an Administrative Coordinator III supporting the Project Turnover team in Beaumont, TX! In this role, you’ll be the backbone for documentation, coordination, and communication helping to ensure a smooth and efficient system turnover to Operations. You’ll be based onsite in a TWIC-required area, working alongside Operations and project personnel.Job Title: Administrative Coordinator III – Project Turnover
Location: Beaumont, TX (Onsite – TWIC Required Area)
Pay Rate: $35–$40 per hour
Work Schedule: Monday – Friday, 8-hour days
Duration: Through August 2027
Department: Operations / Project Turnover
 Responsibilities
Administrative Support:Organize and maintain turnover documentation and records.Assist in preparing mechanical completion walkdown packages, drawings, and completion records.Manage SharePoint sites, turnover dashboards, and distribution lists.Prepare correspondence, reports, meeting notes, and spreadsheets.Support onboarding/offboarding for turnover personnel.Coordinate office logistics and interface with site facilities.Documentation & Tracking:Maintain turnover logs, databases, and shared documentation systems.Record meeting notes during team meetings.Track action items and status updates.Aid in maintaining punch lists and status reports.Scheduling & Coordination:Schedule meetings, reviews, and coordination sessions.Manage attendance, agendas, and action items for meetings.Assist calendar management for turnover leads.Coordinate training and badging requirements with site security.Distribute meeting materials and communications.Communication & Interface:Support communication between turnover and other departments (Operations, Maintenance, Engineering).Distribute reports, updates, and documentation.Ensure consistent and timely information sharing.General Administrative Support:Provide everyday support to turnover leadership and team.Maintain confidentiality and professionalism.Support logistics for meetings, document prep, and turnover activities.QualificationsHigh school diploma required; associate or bachelor’s degree preferred.3–5 years of administrative experience (industrial, construction, or operations preferred).Experience with project teams, turnover processes, or document control a plus.Strong Microsoft Office skills (Outlook, Excel, Teams, OneNote).SharePoint/document management experience preferred.Excellent organizational and time management skills.Reliable multi-tasking and administrative support abilities.Strong written and verbal communication skills.Ability to obtain and maintain TWIC credentials.Core CompetenciesOrganizational and documentation skillsAttention to detail and accuracyDependable administrative supportClear communication and team coordinationAbility to support structured processesPhysical & Work EnvironmentOnsite presence required in a TWIC-controlled operational/project environment.Work in both office and field-adjacent settings in support of turnover activities.Ready to support a major project in Beaumont, TX? Apply today with Kelly® and help drive project success!
 
As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.
Trust the office staffing pioneer. Finding the right job isn’t always easy. Kelly® Professional & Industrial takes the guesswork out of your job search by connecting you with great opportunities that work for you. That means your schedule, your interests, and your career plan. In fact, our company created the staffing industry with the goal of connecting people with great office jobs-so you could say we’re pretty good at it!
About Kelly Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.
Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice.
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