For our client, a renowned financial services boutique based in Zurich, we are currently seeking a proactive and highly organized Office Manager to support daily operations, coordinate administrative activities, and ensure smooth collaboration between the team and clients. This role is ideal for someone who thrives in a dynamic environment, enjoys multitasking, and takes pride in keeping everything running efficiently and professionally.
Key Responsibilities Oversee the smooth day-to-day running of the office
Manage supplies, equipment, and vendor relationships
Coordinate schedules, meetings, and internal communications
Maintain organizational systems, filing, and databases
Support onboarding and general HR administration (e.g. new hire setup, training coordination)
Provide administrative and logistical support to team members and management
Assist in planning company events, meetings, and team activities
Prepare reports, presentations, and documentation as needed
Support internal communication and help maintain a positive team culture
Act as a first point of contact for clients; handling inquiries, scheduling, and follow-ups
Support project coordination by tracking deadlines, deliverables, and client communication
Assist with proposals, contracts, and documentation
Ensure exceptional client service and a professional, responsive communication experience Your Profile 3–5 years of relevant experience as an Office Manager, Executive Assistant, or in a similar administrative role within a Swiss banking or financial services environment
Excellent organizational, time management, and multitasking skills
Strong written and verbal communication skills in German and English
Professional, friendly, and service-oriented demeanour
Tech-savvy: proficient in MS Office, project management, and CRM tools.
Ability to maintain confidentiality and handle sensitive information.
