Event Operations Coordinator (Government & Defense Programs)NSTXL Success • New York, New York, United States
Event Operations Coordinator (Government & Defense Programs)
NSTXL Success
- New York, New York, United States
- New York, New York, United States
À propos
The National Security Technology Accelerator (NSTXL) harvests innovative technology from the commercial and non-defense marketplace, transforming government innovation while decreasing costs, compressing timelines, and improving outcomes. We offer a unique and simplified approach to rapidly developing, demonstrating, and assessing prototypes that address various operational and installation needs, from individual Warfighter technology to large-scale installation projects. NSTXL supports technology delivery to the Department of Defense by serving as a one-stop shop to match government requirements with innovative private-sector and academic solutions.
NSTXL is creating an ecosystem of innovators to collaborate and bring next-generation technologies to the end-user. Our OTAs have over 900 members from corporate, non-profit, educational, and financial institutions. For these members, NSTXL offers opportunities to bid on government contracts, education and training, and live/virtual forums on various topics.
Position Overview The Event Operations Coordinator is a critical member of the Events Team, responsible for executing high-quality, compliant, and scalable events across in-person, virtual, and hybrid formats. Reporting to the Senior Events Manager, this role drives day-to-day operational execution, ensuring seamless delivery of programs that meet organizational objectives and the heightened expectations of government and defense stakeholders.
The Coordinator supports the full event lifecycle, including planning, logistics, stakeholder coordination, registration management, and post-event reporting. This role requires strong attention to detail, the ability to manage complex logistics, and a structured, process-driven mindset suited for government-facing environments.
Key Responsibilities Event Planning & Logistics Execution
Support end-to-end planning and execution of events including tradeshows, conferences, internal programs, and virtual/hybrid events
Coordinate logistics including: Venue sourcing and RFP development; Room block management and travel coordination; Food & beverage planning; Audio/visual and production requirements; Shipping and material handling
Ensure all event elements align with government protocols, security considerations, and compliance standards where applicable
Tradeshow & Field Event Management
Manage full lifecycle tradeshow logistics including: Exhibit coordination; Shipping and drayage; Booth setup and teardown; Power, internet, and A/V requirements; Staff registration, training, and scheduling
Support execution of in-booth activations and ensure brand consistency and attendee engagement
Maintain detailed run-of-show documents and logistics trackers
Coordinate with internal teams (marketing, sales, leadership) and external vendors to ensure clear timelines, roles, and deliverables
Registration, Communications & Audience Experience
Own development and management of: Event websites and registration pages (e.g., Cvent), Email campaigns and attendee communications, Pre-event and post-event messaging
Help ensure accurate, timely, and professional communication, particularly for high-visibility government audiences
Monitor registration data and proactively flag risks or trends
Virtual & Hybrid Event Support
Provide logistical and technical support for virtual events using platforms such as: Microsoft Teams, Zoom for Government, Cvent, HubSpot
Assist with speaker coordination, rehearsal scheduling, and live event support
Troubleshoot real-time issues to ensure a seamless attendee experience
Project Management & Operational Excellence
Maintain project plans and timelines using tools such as Monday.com
Track deliverables, deadlines, and dependencies across multiple concurrent events
Identify risks early and ESCALATE or resolve proactively
Contribute to process improvements that enhance scalability and efficiency
On-Site Event Execution
Serve as an on-site operational lead or support resource: Manage registration desks and attendee flow; Coordinate vendors and venue staff; Resolve real-time issues with professionalism and urgency
Ensure a high-quality, detail-oriented attendee experience aligned with brand standards
Track and compile event performance metrics including: Attendance and engagement; Campaign effectiveness; Operational outcomes
Support post-event reporting and debriefs
Identify opportunities for improvement and contribute to evolving best practices
Impact of the Role This role directly supports the organization’s ability to:
Scale events effectively across formats and audiences
Reduce execution risk in high-touch, high-visibility environments
Improve attendee experience and brand perception
Enable senior team members to focus on strategy, innovation, and growth
Qualifications Required
Bachelor’s degree in Communications, Marketing, Business, Hospitality, or related field (or equivalent experience)
Prior experience (internships, summer programs, part-time employment) event coordination, logistics, or related field
Experience with event platforms such as Cvent or similar registration tools
Strong organizational skills with high attention to detail
Ability to manage multiple priorities in a fast-paced environment
Preferred
Experience supporting government (B2G) or defense-related events
Familiarity with:
Federal and military event environments
Compliance considerations (e.g., accessibility, data handling, security protocols)
Tradeshow and field marketing experience
Experience with project management tools (e.g., Monday.com)
Core Competencies
Operational Excellence: Strong logistics management and execution discipline
Proactive Planning: Anticipates needs, mitigates risks, and reduces reactive work
Attention to Detail: Ensures accuracy across communications, registration, and logistics
Adaptability: Thrives in dynamic, high-demand environments
Collaboration: Works effectively across teams and with external partners
Communication: Clear, professional, and audience-appropriate (especially for government stakeholders
Additional Requirements
Ability to work East Coast hours preferred
Willingness to travel for on-site event support as needed
Note Responsibilities may evolve based on business needs, event priorities, and client requirements, particularly within government and defense sectors.
Travel:
Travel for this position is estimated up to 30%
Equal Opportunity Employer: NSTXL is an Equal Opportunity Employer. We are committed to providing a workplace free from discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age (40 or older), disability, or genetic information.
What We Offer: We strive to be one of the best places to work in America. We offer competitive salaries and benefits that include:
Health Insurance: Medical and dental – company pays 92% of premiums for individual coverage and for family coverage
Vision Insurance: Fully covered
Retirement Plans: 401(k) with employer match up to 4%
Paid Time Off: Paid sick and safe leave, paid floating holidays, and generous vacation
Other:
Basic Life & AD&D policy company paid
Voluntary Life
Wellness reimbursement plan & mental health support
Community sponsorships
Donation matching
Professional development allowance
If you need any accommodation for the interview process, please let us know when we contact you.
We take a geo-neutral approach to compensation within the US, meaning that we pay based on job function and level, not location. We are currently only open to remote employees residing in the following states :AL, CA, CO, DC, FL, IN, MO, NC, NJ, NM, NY, OH, OR, PA, SC, TN, TX, VA, WA, WY
#J-18808-Ljbffr
Compétences linguistiques
- English
Avis aux utilisateurs
Cette offre provient d’une plateforme partenaire de TieTalent. Cliquez sur « Postuler maintenant » pour soumettre votre candidature directement sur leur site.